Masonite

  • Executive Assistant

    Job Location USA-FL-Tampa
    Posted Date 3 weeks ago(10/3/2018 1:21 PM)
    ID
    2018-15552
  • Summary

    Our vision is to be the best provider of building products in the eyes of our customers, employees, shareholders, suppliers and communities.

     

    At Masonite, we understand that people are key. We are a composite of diverse people who come together by showing support and respect to one another.

     

    We hire people that demonstrate integrity under pressure. Integrity is at the foundation of everything we do. It is in each door we make, in our commitment delivery and in our honest and sincere communication.

     

    Our employees are flexible, versatile and resilient. Our ability to weather any storm, to bend without breaking, is what allows us to hear the knock and open the door with confidence, no matter what's on the other side.

     

    At Masonite, we hold the door open for each other and for new ideas. We want everyone to freely contribute ideas and add value, so we are positive and encouraging. This collaborative environment is what makes Masonite a transparent, fair company- one that doesn't hide behind closed doors.

     

    We continuously strive to improve both our products and our customers' experiences. This drive leads us to revolutionize the door industry and help people walk through walls.

    Responsibilities

    Masonite is hiring an Executive Assistant to provide unparalleled customer service and administrative support on a high performing team. The Executive Assistant will work with the Residential Leadership  team on various projects and serve as a “right hand” partner.

    • Handle confidential communications and personnel data in support of the President of the Residential business.
    • Provide exemplary administrative support with communication management, travel management, expenses processing, presentations, event planning, and project management
    • Meet with the core team to understand current project status and provide ongoing support to multiple projects simultaneously.  
    • Forward thinking approach to calendar management for executive leadership to provide calendar conflict mitigation and planning.
    • Training to both utilize and to later become the trainer on Concur (expenses management system) and Egencia (travel management system).
    • Create and maintain a Residential SharePoint site.
    • Prepares meeting agendas and presentations, attend meetings, and reports and follows up on outstanding action items.
    • Schedules department events, conference facilities, weekly/monthly department meetings, and plans and negotiates site locations where necessary.

    Qualifications

    • Bachelor’s degree required preferably in Business Administration or Hospitality Management with five (5) plus years of experience or equivalent combination of skills, experience and education.
    • Excellent knowledge of office management (answering phones, setting up files, record keeping etc.).
    • Expertise in MS Office Suite: Predominantly Outlook, PowerPoint, Excel, Word, and SharePoint.
    • Ability to effectively manage/coordinate simultaneous projects.
    • Basic financial understanding (understands the concepts of revenue, margin, EBITDA, etc).
    • Ability to work as part of team and with other administrative assistants.
    • Demonstrated ability to deal with confidential information.
    • Excellent organizational skills and the ability to meet strict deadlines.

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